Internet and WiFi solutions for temporary events

September 6, 2023

Event WiFi Solutions

Temporary internet and WiFi solutions have become a huge game-changer for public events. The mere number of participants includes business people who should constantly connect to access corporate resources and the Internet. Consequently, WiFi should operate flawlessly along with having accessibility. The availability of trustworthy WiFi at the events is essential in ensuring the attendees' satisfaction. It is vital to pick the right temporary WiFi solutions to aid the participants in having the ease of Internet connectivity they would generally expect while attending any events.

Suppose you plan to offer an event for a couple of businesses together, or you are planning an event that would welcome several hundreds of businesses in a single place. In that case, the firms you are speaking to will demand to know what an ISP is offering along with providing a reliable Internet connection.

The temporary event WiFi solutions are different, and incorporating the best one offers you a great list of perks that assists you in bringing the right firm into business.

We will now look into a few major features one should consider for an event WiFi solution.

Safeguarding Guests And Businesses

The constant rise in cybercrime revenues witnessed a significant increase to $1.5 trillion in the past year, with individuals turning highly interested in uncovering ways to stay safe across the public WiFi is a notoriously frequent access point for scammers to capture user data.

Generally, there are numerous WiFi Providers in your area, like Metro Wireless, who can help safeguard the business's users; however, the protection for the businesses moves way beyond just this. The appropriate operator places terms and conditions to be accepted and acknowledged before granting internet access to the attendees and ensures that the WiFi is configured with better security.

The legal exposures become restricted for businesses attending, and considering the strict global privacy laws eventually prevent the lawsuits, it is what the kind of protection the businesses often demands.

Size Of The Attending Audience

Understanding the size of the audience is vital to determine the kind of WiFi you need at your event. An educated guess is beneficial as you should check your entire attendee list considering the number of devices they would invite.

Temporary Festival Internet & WiFi
Temporary Festival Internet & WiFi

For instance, if more than 300 people attend your event, then it is often likely that the average individual will carry two devices that would operate on Internet connectivity. Here it would help if you had a robust WiFi solution for temporary events supporting around 1000 devices.

These are a few vital calculations since if you pick any random number of devices furnished with an active Internet connection, you might invest in a temporary hotspot solution that fails to meet the requirements.

A Roadmap To Success

All the events are different in their way. Things that are often not essential, like a change in the location, would specifically modify your capability to have the appropriate WiFi solution for the guests and exhibitors. However, you are hosting two shows with the same delegates and businesses.

A reputed WiFi provider makes planning for a roadmap a huge portion of their service offerings. Acknowledging the event venue's intricacies and the users' requirements will lead to no issues with deliveries or delays. Here a team will arrive with the appropriate equipment to help you connect to an Internet connection.

In a business's view, knowing that they can place their systems in motion is completely invaluable. They still can appear not prepared whenever they are with their customers without the appropriate access to payment systems, marketing materials, customer management tools, or stock control. The removal of this scope places a huge pride on the event organizers.

Meeting The Demands Of Bandwidth

After you know the number of devices that will be used in your business, the other step is to figure out the bandwidth you will require. One of the key ways to approach this is by creating a list of varied ways attendees and organizers will use the temporary event WiFi solution.

For instance, understand whether you will host live video streaming at your event. Also, consider whether the event will involve audience polling, quizzes, or interactions. Find out whether the event involves retail counters using online payment facilities. Once you consider the different facets involved, then you require to arrange for trustworthy managed WiFi solutions, and you need to match them with the requirements of the bandwidth and the expected network use.

Suppose you are sure that your attendees will involve in moderate web browsing and basic activities like checking for emails alternatively. In that case, the requirements of your bandwidth will not become intensive.

Captive Portals

The entire concept of the captive portal is extremely easy, as you have experienced one whenever you have tried accessing a WiFi network across the flight or hotel. Instead of just connecting directly to the site or the service you wanted to use, you get redirected to the first step of the landing page where you will get the introduction of the firm, the instructions on ways to access the Internet, and at times get prompted in creating an account.

The primary thing involved here is that it is a small undertaking, as it might appear. A good temporary event WiFi provider aids you in putting this kind of infrastructure into action, and it arrives with its own sets of massive perks.

There are a couple of effective benefits that you might attain. However, there are numerous benefits for individuals who use your internet solutions. An instant guide to this event gets accessed at any time, along with the social media links of the participants, websites, and other beneficial details. It is yet another peace of mind for the attendees if they check out their official branded details before they connect, as they will become confident about the safety of their data.

Temporary event WiFi network management

There are numerous things involved with Internet solutions for temporary events, more than only establishing and offering access to the attendees. Generally, the appropriate firm can aid you and the businesses you are dealing with in delivering varied WiFi experiences across different audiences, as it relies on what best serves them.

For example, the average number of attendees need access to guest WiFi allowing the normal level of interaction in the event to share photos, check-ins on social media, etc. There is always a scope that your guests will require a lot from their connections, mainly while streaming or broadcasting their experiences benefitting the firms involved as it is appropriate for the guests.

For the firms who arrive at the pop-up space, show, or even an expo, there is a huge marketing benefit noted if the appropriate influencers and the press outlets have modes on the best they are dealing in. The event producers often neglect it as it is likely to represent a distinctive selling point if it aids in driving business to the companies you are dealing with.

How To Make the Right Choices

After you have shortlisted your needs, it is time to pick a temporary WiFi solution for the event you are hosting, as there are three main points you should keep in mind while landing on your final choice:

Choose your WiFi solution well in advance

Event organizing includes several factors like guests, venues, budget, and attendees, all of which craves attention. Delaying your pick for the right WiFi solution over someone else with every operational thing involved is easier. However, if you delay your choice, you might avoid landing on decisions made in a rush without considering the aspects required to offer an astounding network experience.

PoS Vendor WiFi for Events

You can encounter a huge list of issues if the WiFi solution you choose has a low bandwidth compared to the required amount. The users find themselves in difficulty connecting to the Internet, where media applications fail to work, and the event attendees become irritated.

To aid in preventing this from occurring, you have to avoid picking your WiFi solution at the last moment and make sure to ask the appropriate questions to your ISP; instead of delaying any further, try picking a provider sooner by considering all your requirements along with the pros and drawbacks of the options available.

Creating Varied Networks Emphasizing On Specific User Groups

It is vital to emphasize a few groups over the rest by establishing different networks for every group if you know the different groups attending your event and using WiFi. It is termed as creating distinctive VLANs or virtual local area networks.

Irrespective of the amount of preparation and planning you undertake, there is nothing to tell when your WiFi fails to meet your demands. You should emphasize the vital traffic like the speaker presentations and exhibitor live stream to ensure all at your event retain connection. Also, offer WiFi connectivity to the ones who require it the most.

Connecting Made Easy

If you offer WiFi connectivity to the event attendees, then it should meet the demands of better accessibility. If you plan on offering a WiFi splash page, ensure that the login process is easier and boosts the overall WiFi experience compared to those detracting from it.

It is a smart move to consider when you invest in any specialized software and additional security features that offer error-free connection for any devices, including mobile phones and other gadgets, along with an easier login process.

How To Set Up The ideal WiFi Connection

After you are handling the things we have mentioned earlier, we will now look into a couple of main tips to aid you in bypassing the errors to ensure the success of your event.

Take Lesson From Past Events

It is often ideal to look into past events and what went wrong to get the best out of your business internet solutions. Or, if it is your first event, you should check out the publicly available information on identical events. Check on the size of your audience, use of WiFi, and devices being used while analyzing the recent trends. It helps you determine the changes you should implement in future events.

Conference & Event WiFi Solutions

For instance, consider this for your future event if the size of your audience and the WiFi use at the last event were more than what you initially thought it would be. You can even send out surveys to every past attendee and the exhibitors to find out whether they encountered any issues with the Internet and WiFi that did not interest you in the event. Recollect the things that went well and the ones that did not, and plan your move.

Plan Well Ahead of Time

It is extremely vital to have the best plan of action. Any last-minute attendee estimation and the selection of ISPs are prone to face issues. Therefore, it is vital to ensure that your temporary WiFi for the larger events operates in the manner you require you, and for this, you need to plan well ahead of time. It will also offer you the space to make the required modifications to prevent unforeseen challenges.

Whenever required, start planning months before the real event date, irrespective of the ones organizing the Internet connection, offering them the best time to deploy temporary WiFi for your event that suits you and your attendees.

Pick the right WiFi Service Provider.

Lastly, ensure you are searching for the best WiFi vendor to meet your requirements. The professional network vendors often conduct a site survey offering better suggestions on the type of equipment and network you would require, along with the highly potential access point layout for the event. The appropriate vendor even offers ease of installation, onsite support in the event, and captive portal customization.

Avail A 'Hands Off' Experience With Metro Wireless!

Suppose you are an event producer trying hard to bring in a show and expo exhibitors or plan to curate a pop-up retail space. In that case, the last thing you would dread is dealing with a technical team that establishes WiFi in order.

Locating the right partner for WiFi solutions like Metro Wireless eradicates your unnecessary headaches freeing you to get the things done that are required ensuring that people and businesses in the room have the best experience.

Although it might not instantly appear beneficial to the businesses attending, you will become amazed by the value they impose on the fact that you are present, connected, and prepared to aid them, which is a notable aspect. At the same time, you desperately try to ensure that your WiFi is connected and accessible at all times!

Tyler Hoffman